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How to list offers
How to list a product for sale
If you want to sell products, you need an active Allegro account. If you already have it, you can list an offer using the listing form.
If you want to sell on Allegro, you need an active account. If you do not have it yet, register a new account — provide the necessary details and fully activate your account.
You can list:
- a single offer through the listing form
- multiple offers from the file (up to 10,000 offers at once)
- offers through the API.
In this article, we describe the first method.
You can also quickly list several similar products or create an offer template with settings you frequently use.
How to list a product if you hold a business account
- Go to the listing form. You can find it in the Assortment menu in the Sales Center.
You can find the same link in the My Assortment tab. When you click [add new offer], you will go to the listing form.
The listing form is available only in Polish and English
We display the form in one of those two languages, depending on your account settings. It means that if your account language is:
- Polish — we will display the form in Polish
- English — we will display the form in English
- other than Polish or English — we will ask you to change the language to Polish or English before you proceed with the form.
If you add text in a language other than the language of the form to the offer description, you will not be able to list such an offer. Check how to change the language settings.
You can use the barcode reader
If you have a barcode scanner, you can scan the product code to look it up faster. To do it, connect it to your computer according to the device manual. Next:
- in the listing form, click the field in which we ask you to enter the GTIN (EAN code)
- scan the barcode of the product you want to sell.
Click [search] and select the product from the list.
If you cannot provide the code, select My product does not have a GTIN (EAN) code. We will then ask you to enter the product name.
- If the product is in our database — you will see a list of suggested products. Click the one that matches the item you want to sell. In the next screen, you can change it, see additional details, or report incorrect product details to us.
- Decide how you want to handle orders from this offer. If you want to:
- handle orders and returns, and store the product at your location — click the Let me handle this by myself tile
- have the Allegro Warehouse handle orders and returns, and store your product — select the Let Allegro Warehouse handle this for me tile.
- If you have at least one offer template, you can select it now and use it for listing the offer.
- Click [fill out the form] to proceed.
- We will automatically suggest the title, category, and some of the product parameters in the form. Our research suggests that it can reduce the time it takes to list an offer even by half. If you use an offer template, we will also complete the fields that are configured in it.
- If you want to list multiple products as a set, you can do so in the Products in offer section. You will see the [add another product] button at the bottom of this section. We will redirect you to the search engine, where you can find more products and add them to your offer. You can add up to 10 different products. When your set is ready, click [continue with X products] to return to the form.
- In the Products in offer section, complete the information required by the GPSR, for example, the manufacturer's or the responsible person's details.
- We will complete the Images and description section with data from the Allegro Product Catalog. If you want to edit the offer, you can change the images and descriptions that we have added automatically.
You can also add your own or automatic translation in several available languages. If you do not do it and select the price list with delivery options abroad, we will automatically translate your offer into the languages needed. Learn more.
- In the Purchase notes (message to seller) section, you can allow buyers to leave you additional information when they place an order in the offer.
- Next, you can add attachments in PDF format — up to 20 MB per file. There can be up to 9 of them, one of each type: guide, promotion terms & conditions, competition terms & conditions, book excerpt, user manual, installation/assembly manual, game manual, product card, energy label, and instructions with safety information.
- Specify who can buy in your offer — all customers or only business customers.
- In the Delivery and payment section, select the shipping price list, dispatch time, and payment method. Add the location where you dispatch the product from. When you add the shipping price list to the offer — we display a section where you can check the marketplaces in which we will share it.
- In the Price section, add the offer price in the sales currency — for the offers you share in foreign marketplaces we will set the Price Converter by default. Specify whether you issue invoices and, if so, what types they are.
- In the Stock section, set the number of product units you have for sale. There, you can also set the offer duration and decide whether to have it automatically relisted after its termination.
- If you have a business account, in the Offer terms section, you need to specify your returns and complaints terms. You can also add information about the warranty and offer additional services.
If you have only one term for returns or complaints, we will automatically enter it in the listing form. If you have more than one term — choose the right one from the drop-down list.
We will not automatically complete the terms for non-mandatory options, such as warranty and additional services, as well as complaints in the case of regular accounts. - Select the promotion options.
- In the Listing options section, decide whether you want the product to be listed at once or displayed on Allegro later — at the time you specify.
- Check the fee summary and the offer preview — click [preview your offer]. If you want to correct something, click [go back to the form]. Click [list product] if everything is correct. Done!
You can find the details of the listed offer in the My Assortment tab.
How to list an offer if the product is not in our database
- If you want to list an offer and your product is not in our database — select Continue without selecting the product.
- Select one of the categories suggested by us, choose the category manually, or provide its number.
- Once you select the category, we will redirect you to the listing form. Provide the offer title, product features, and all the necessary parameters.
How to manage listed offers
If somebody purchases a product you listed, you will learn about it from the email sent to the address you provided. The message will also include the buyer's details. You will also get an email notification once the buyer selects the delivery option and payment method.
If nobody has purchased your product, you can relist it. Select the appropriate offer or offers in the My Assortment tab. Then, select the [availability] menu and in the drop-down list, click [list or relist].
If you want to make changes to the offer before relisting it, you can also click [manage] — three vertical dots on the right side of the offer. Then, from the drop-down list, select:
- [edit and resume] — for buy-now offers and classified ads
- [list similar] — for auctions.
How to list a product if you hold a regular account
If you have a regular account or an unverified business account, we will redirect you to listing offers on Allegro Lokalnie. To list an offer on Allegro, select the Możesz też wystawić przez dotychczasowy formularz (You can also list the offer with the previous form) option.
How to list offers using the Import and List tab
Our tool allows to list your assortment for sale quickly and easily. This option is only available on business accounts. See how to use it.
If you share with us your own file with products, we will automatically search for matching products in our Catalog. It will help you list new offers or prepare draft offers easily and quickly. You can manage them in the My Assortment tab.
You can read more about how to correctly prepare a file with products further in this article.
What if we do not find your product in the Catalog
In that case, we will try to create a proposal of such a product — we will use the data from the file you provided and AI tools. You will not have to create it on your own. You can find more details in the How completing categories and parameters based on AI works section.
How to upload a file with products and list offers
- Go to the Import and List tab.
- Choose a Link or a File as the data source.
- Add a link to the file or upload the file in CSV format. See how to correctly prepare a file with products.
- Click [start import].
- We will automatically validate your file and use it to extract all available information about your products.
- After importing the file, we will display the list of imported products together with their status. You will learn which products:
- are still being checked
- can be listed immediately — they will have the to list status. If a product has the to improve status, it means that we have not yet found its equivalent in the Allegro Product Catalog.
- Here, we will show you how we completed the data in your products and offers — for example, based on the file you provided, based on the data from the Catalog, or provided by AI.
- Select chosen products from the list and click [create an offer].
- Decide whether you want to:
- list a new offer — click [list X offers]
- create a draft offer — click [create X drafts].
Drafts are working versions of your offers — they are not visible to buyers. You can find them in the My Assortment tab where you can work on them and list them once they are ready. Learn more.
- If you list an offer or create a draft, go directly to the My Assortment tab or return to the Import and List tab. Read about how to manage your offers in the My Assortment tab here.
What product statuses mean
In the product list, you can see product statuses and use them for filtering. See what each of them means:
- changes in progress: we are updating the product, listing an offer, or creating the draft. Before you start introducing new changes, you need to wait until we finish processing the current ones.
- to list: the product is complete and you can list the offer right away.
- to add: some product information is missing. You can add it now, or create an offer draft and add is later. You can find the draft in the My Assortment tab, where you can edit and list it.
- to improve: there has been an error in the product information, and that is why you cannot list the offer or create the draft. If it is possible, correct the product.
- offer or draft offer exists: such an offer or draft already exists. You can check its status in the My Assortment tab (draft, active offer, or finished offer).
You can check the listed offers and drafts on the list, together with ID numbers. There, you can also find historic data (from the moment of creating an offer or a draft). You can check the current offer status in the My Assortment tab.
What the category mapping is and how it works
Before you start selling products on Allegro, we need to assign them a correct category. We use mapping to change your categories to ones that apply on Allegro. This is how each of your products is assigned to the right category.
When we use mapping
We use mapping only for products we have not managed to find in the Catalog. If you do not set your own mapping for them, we will try to find the right category for them using AI. Keep reading to see how you can enable mapping on your own.
You can manage your mapping in the Import settings tab — there, you can also enable and disable it for selected categories.
How category mapping works
- When you import products from your source, such as a CSV file, we will display all categories detected in your file in the Import settings tab.
- Adjust your categories to the Allegro categories and enable mapping.
We will only change categories for products without listed offers. If a given product already has an active offer or a draft, we will not change its category.
- Complete the parameters — changing the product category may require completing other parameters that are specific for that category. First, we will try to complete them automatically. However, if that is not possible, we will change the product status to: changes in progress. In that case, complete the product parameters on your own — you can do it in the listing form — for example, when creating an offer draft.
You can stop mapping for the subsequent products at any time. Products imported before the mapping stopped will remain unchanged (according to the mapping set before).
How to change the category manually
If you think that the categories assigned automatically are not correct, you can reject our suggestion and select the category yourself. To do that:
- for a single product — click the menu icon (three dots) next to a given product and select: Set category
- for multiple products (in bulk) — select products on the list. Click [set category] on the lower bar.
When you can change the product category
You cannot always change the assigned category for each product. It depends on the product's current status. Keep reading to learn when you can change the category.
| Product status (color) | Category change possible (yes/no) | Notes |
|---|---|---|
| changes in progress (grey) | Category change possible (yes/no) In certain cases |
Notes You can change the category if the product has been imported. |
| to improve (red) | Category change possible (yes/no) Yes |
Notes You can select a new category. |
| to add (yellow) | Category change possible (yes/no) Yes |
Notes It is possible, as long as the product does not have an assigned product from the Allegro Product Catalog. |
| to list (green) | Category change possible (yes/no) Yes |
Notes It is possible, as long as the product does not have an assigned product from the Allegro Product Catalog. |
| offer or draft offer exists (blue) | Category change possible (yes/no) No |
Notes You cannot edit categories or add changes in the Import and list tab. Go to the My Assortment tab to check the offer created based on this product. |
We will display all information about the ongoing and completed changes in categories over the list of products — in the Actions on products section.
How completing categories and parameters based on AI works
In the Import and list tab, we use AI mostly to suggest categories and parameter values.
How we suggest data
- Category matching: if we cannot find matches for your products in the Catalog after they have been imported, our AI-based tools will try to suggest and assign the appropriate category to them. This is essential for us to add the product to the Catalog.
- Parameter completion: if a category is found for your imported products, our AI-powered tools will then try to match the appropriate parameters based on the source data, such as the description.
- GPSR data: we will complete the manufacturer's and security data, as long as we find them for a particular product category and brand.
As a result, your product can be ready for listing faster, despite any previously missing information in the source data.
While our systems are searching for suggestions, the product will have the status: changes in progress. All fields filled in by our AI-powered tools will be marked with a special three-star icon.
As a seller, you are responsible for the accuracy of your data. Therefore, always verify information filled in by artificial intelligence. You can edit that data in the My Assortment tab. Allegro is not responsible for the accuracy or use of this data.
What to do if a product does not have complete data, but you want to list it
In that case, we will create an offer draft out of it.
Drafts are temporary versions of your offers — they are not visible to buyers. You can find them in the My Assortment tab, where you can work on them and list only when they are ready. Learn more.
How to manage offers in the My Assortment tab
You can continue working on created offers or drafts in the My Assortment tab. There, you can see a message informing that we are displaying offers created from a file uploaded in the Import and List tab.
Before we list the offers, we make sure they are complete and error-free. If everything looks good, we will activate the offers, so that buyers can make purchases in them.
If there is something missing or an error appears in the offers, we will create drafts. They will not be visible to the buyers until you correct them and activate them by yourself.
The offers which we list will have the active status. They will be visible to buyers. To check how your active offer looks to the buyers, click on its title.
The offers, which we have not listed yet, will have the draft status. Next to the status you will see the Fill in the gaps option. Select it and we will display Offer status details — information about the conditions which have to be completed before you attempt to list the offer again.
How to complete the missing information in the offers in bulk
- Use filters in the My Assortment tab — for example, Price missing.
- Select the desired offers and choose Sales Policy on the green bar.
- Go to the option you are interested in — for example, Price.
- Provide the appropriate value and click [save]. Done!
If there are other values missing in the offer, you can check them in the Offer status details.
How to update offers in bulk
- Go to the My Assortment tab.
- Select the offers you want to activate.
- On the bulk offer management bar, select Availability, then List or relist, and confirm changes. Done!
Now, you can manage your offers in the My Assortment tab. Use it to check and edit your products. It offers many options that make selling on Allegro easier. Check what else you can do in the My Assortment tab.
How to correctly prepare a CSV file containing products
Depending on whether the selected products are already in the Catalog or not, prepare:
- a basic CSV file with products — for products from the Catalog
- an extended CSV file with products — for products that are not in the Catalog.
How to correctly prepare the basic CSV file with products
Technical requirements and formatting
- Format: save the updated file as CSV.
- Size: the maximum file size is 50 MB.
- Coding: make sure that the file is saved in UTF-8 encoding (it is necessary for processing Polish characters).
- Separator: use the comma (,) as a separator between the fields.
- Special characters: if a field contains a comma or a newline character, you must enclose the entire content of that field in double quotes ("). If the content of the field itself contains a quotation mark, it must be doubled ("").
- Mandatory column: GTIN.
- Optional columns: NAME, PRICE, STOCK, EXTERNAL_ID.
How to correctly prepare the extended CSV file with products
Technical requirements and formatting
- Format: save the updated file as CSV.
- Size: the maximum file size is 50 MB.
- Coding: make sure that the file is saved in UTF-8 encoding (it is necessary for processing Polish characters).
- Separator: use the comma (,) as a separator between the fields.
- Special characters: if a field contains a comma or a newline character, you must enclose the entire content of that field in double quotes ("). If the content of the field itself contains a quotation mark, it must be doubled ("").
- Column names must match the names from the table below.
Keep reading to learn how to correctly prepare a CSV file with products and complete the values for particular columns.
Column description in CSV file
Column names must be placed in the first row of the file.
| Column name | Description and instruction | |
|---|---|---|
| GTIN (mandatory column) | Description and instruction GTIN (EAN code) is a unique product number. See how to get it. |
|
| NAME | Description and instruction Product name displayed in the offer. Note: If the name is too long (over 75 characters), too short (under 12 characters), or contains fewer than 3 words, we will attempt to use the official name from the Allegro Catalog instead of yours. |
|
| PRICE | Description and instruction Gross price. Provide only the number (for example, 129.99 — do not provide symbols or currency abbreviations). The currency is set by default to the currency of your registration marketplace on Allegro. |
|
| STOCK | Description and instruction Number of items available (e.g., 5). Enter 0 if the product is unavailable. If this field is left blank, the system will automatically set the value to 1. |
|
| EXTERNAL_ID | Description and instruction The external product ID code that you use in your system. Providing it will make it easier to manage the offer in the future. |
|
| CATEGORY | Description and instruction The name or path of the category that you use (for example, "Clothes, men's hoodies"). This is a required element to find a matching category on Allegro. |
|
| BRAND | Description and instruction Manufacturer's name or product brand. |
|
| DESCRIPTION | Description and instruction Product description visible in the offer. You can use regular text or simple HTML. HTML requirements: Tags must be properly closed. Use simple elements (bulleted lists, paragraphs, bold text). Complex code increases the risk of errors. |
|
| IMAGES | Description and instruction A group or URLs to images separated with a “\ |
” |
| IMAGE1 ... IMAGE16 | Description and instruction An alternative way of adding images. Each image in a separate column. IMAGE1 is the main image. Next headings are IMAGE2, IMAGE3 etc. (up to IMAGE16). |
|
| Other (e.g. COLOR, MEMORY) | Description and instruction Every other column in the file is treated as a product parameter. The column header is treated as the attribute name (e.g., COLOR, WEIGHT, MEMORY), and the values in the rows — as the attributes of a specific product. |
Examples of rows in a CSV file
Share your opinion
We want to know what you think about this solution. In the Import and List tab we display a short questionnaire. Let us know what you enjoy and what we should improve. It will help us to better adapt the tool to the sellers' needs and further develop it.
How we care about brand protection on Allegro
On Allegro, you cannot sell products that are non-genuine or violate the law. To ensure that, apart from the appropriate provisions in the Terms & Conditions, we have also introduced the Brands Protection Conditions and Restrictions Policy. Check how they can affect your sales.
The Brands Protection Conditions apply to sellers who want to sell products of protected brands on Allegro or Allegro Lokalnie. According to them:
- if you want to sell products of protected brands on a regular account — you can only do it on Allegro Lokalnie
- if you want to sell products of protected brands on a business account — confirm that you are familiar with Brands Protection Conditions. When you do that, we will allow you to list offers with products of protected brands on Allegro.
The Brands Protection Conditions
The Brand Protection Conditions are based on the provisions in our Terms & Conditions and its appendices.
- Sub-paragraph 8.14 of the Allegro Terms & Conditions — there, you will learn what sanctions we can impose on sellers of counterfeit products. Learn more.
- Section 2. of Appendix No. 1 — we published the list of brands covered by the Brand Protection Conditions in that part. There, we also inform you that:
- you can list offers with the products of those brands only on a business account
- the Brand Protection Conditions do not apply to products you list in charity offers
- you cannot list offers with products of those brands if your company is located or registered outside the European Economic Area (with the exception of the United Kingdom and Switzerland), and you dispatch products from outside the European Economic Area (with the exception of the United Kingdom and Switzerland)
- you cannot list offers with products of those brands if your company is located or registered in a country that is part of the European Economic Area (with the exception of the United Kingdom and Switzerland) but you dispatch products from outside the European Economic Area (with the exception of the United Kingdom and Switzerland) and you do not issue invoices.
- Appendix No. 4 — it contains the information that apart from the VAT we will also settle the contractual penalties we can impose on sellers who do not follow the Brand Protection Conditions.
- Appendix No. 13 — it contains the information that you can list the products of protected brands on Allegro Lokalnie only on a regular account. Once you do it, your classified ad will be displayed only on Allegro Lokalnie — we will not display it on Allegro.
How you can confirm that you are familiar with the Brands Protection Conditions
- Go to the Brand Protection tab.
- Read the Brands Protection Conditions. Read not only the information in the tab but also go to the Terms & Conditions and its appendices that we link to in the Brands Protection Conditions section.
- Go to the Confirm that you are familiar with the Brands Protection Conditions section. There select the I know and understand the Brands Protection Conditions option.
- Click [confirm]. Done!
What the Restrictions Policy is
The Restrictions Policy is a list of sanctions we can impose on you when we receive a report about you selling non-genuine products.
We distinguish 3 tiers of possible violations.
Tier 1
If an authorized entity informs us that the product from your offer is non-genuine:
- we will remove that offer and all your offers in which you list the products of that brand
- you will not list new offers or relist the ended ones with the products of a given brand for the next 180 days.
We will do that on all your accounts registered with the same NIP (Tax Identification Number).
Tier 2
If we get another report of this kind concerning one of your accounts registered with the same NIP (Tax Identification Number) within 180 days of the last report:
- we will remove that offer and all your offers in which you list the products of that brand
- we will prevent you from listing new offers and relisting ended ones with that brand's products
- we will remove all your offers where you list products of protected brands
- we will prevent you from listing new offers and relisting expired ones with products of protected brands.
Additionally, if the report concerns the products of one of the protected brands, we will impose a financial penalty of 2,500 PLN, 15,000 CZK, 600 EUR, or 230,000 HUF — depending on the marketplace you sell in. We will collect the money from your account — just like we do with other fees for our services.
Tier 3
If we get the third report of this kind concerning one of your accounts registered with the same NIP (Tax Identification Number), we will prevent you from listing new offers and we will remove all your active offers. You will not be allowed to purchase on Allegro either.
Additionally, if the report concerns a product of one of the protected brands, we will impose a financial penalty. It will be 2,500 PLN, 15,000 CZK, 600 EUR, or 230,000 HUF — depending on the marketplace you sell in.
Additional information
- We identify a non-genuine product as the one that imitates the product of a given brand. Even though it is not produced by the manufacturer of a given brand — it is marked with its logo or a sign that may be misleading because of its similarity to the original.
- We check every time whether the person who reports the offer with the non-genuine product is allowed to do it on behalf of the brand. We verify it based on the statements of records and powers of attorney.
- After the possible imposing of penalties described above, we still have the right to seek compensation in line with the general principles.
- You can appeal the decision about imposing the penalty within 6 months — as part of a complaint.
- If you list offers within Allegro Diamond Partners, Top New Joiners, or Brands Zone — we will request an additional explanation before imposing penalties.
Frequently asked questions
Where can I find the list of brands covered by the Brand Protection Conditions?
You can find the list of those brands in Appendix No. 1 of our Terms & Conditions.
I do not sell protected brands' products. Do I have to confirm that I am familiar with the Brand Protection Conditions?
No. If you do not sell protected brands' products — nothing changes for you. You can list your offers as before.
However, mind that the Restrictions Policy not only concerns the sales of protected brands' products. Once we are notified that the products in your offers are non-genuine, we will impose sanctions on you — even if they are not the protected brands' products.
How we check the offers you list or relist
Learn what we check in the offers and how it affects their publication time.
When you list or relist an offer, we check whether its key elements comply with our Terms & Conditions and whether it is correctly linked to the Allegro Product Catalog.
When and how we check offers
We check offers before we publish them and right after the publication. We do it both automatically and manually.
What we check in offers
Within the Allegro Product Catalog
- We check whether the offer is correctly linked to the Catalog — that is whether:
- the product name is similar to the offer title
- the data in the basic parameters (that identify the product) comply with the information from the Allegro Product Catalog
- the GTINs (for example, EAN, ISBN) are correct
- the product image in the offer is similar to the product image in the Catalog
- the product and offer categories are in a set of similar categories.
- We check whether the GTIN exists in the official GS1 database.
- We check how many of your offers are linked to the product from the Catalog. We take into account also the ones that are being checked. You can link a maximum of 5 offers to one product.
- When you create a new product — we check whether it complies with the Allegro Product Catalog. In the meantime, it has the status of an unverified product.
- If you link the offer draft to an incorrect product — we will not publish it.
- If you link the offer draft to another product's duplicate — we will merge and link them to the correct one.
Within compliance with the Allegro Terms & Conditions
We automatically check whether the key elements of your offer comply with the Terms & Conditions. We take into account the Terms & Conditions version applicable on the offer listing date. We may check your offer again when we make changes to the Terms & Conditions.
Why we check offers
- It allows us to terminate fewer offers that have already been listed but contain errors — for example, noncompliance with the Terms & Conditions, or incorrect link to the Allegro Product Catalog.
- We increase the number of high quality offers and products. Based on our hints, you can correct errors in the offer before we display it to buyers.
- We reduce the number of duplicated products in the Allegro Product Catalog.
How long it takes to check offers and how to speed it up
In most cases, we will do it within a few minutes. We may need more time — more than half an hour — to publish offers in which you create a new product in the Allegro Product Catalog. We check whether it has correct data and we have it in our Catalog.
We will display the offers after a maximum of two hours, even if we have not finished checking them. We will continue to check them after publication. If we decide that they are not compliant with our rules — we will end them as we did before.
If you list offers from a file, it may take us up to 3 hours to publish them — we need additional time to process the file.
What if we reject the offer
We will not display it to the buyers. The new offers will be saved as drafts and we will not relist the terminated ones. You can correct and relist them — we will check them again.
You will find the offers we rejected in the My Assortment tab when you select the Rejected offers filter.
You can find the reasons why we rejected the offer and hints on how to correct it in a few places:
- in the listing form — as messages in the lower left corner
- when you click [correct mistakes] next to the offer in My Assortment
- in the email notifications about listing offers.
In the Consents to Notifications tab, in the For Sellers section, check whether you agree to receive notifications about listing offers. That way we will inform you on an ongoing basis whether we have published your offer.
If you list offers from file, you will get a report when we finish checking all the offers.
Frequently asked questions
What if it takes you more than 2 hours to check the offer?
We will publish such an offer and continue to check it after publication. If we decide that it does not comply with our rules — we will terminate it.
Where will I see which offers you are checking?
You can see the offers we are checking in the My Assortment tab, when you select the Offers pending approval filter.
Does the fact that you check the offers affect my Sales Quality scores?
Thanks to the fact that we check offers automatically before publication, we terminate fewer listed offers due to errors, for example, noncompliance with the Terms & Conditions, or incorrect link to the Allegro Product Catalog. It may affect the number of points we deduct for removing offers in the Terms & Conditions and rules metric.
Do you check offers in all the marketplaces?
First, we check the offer in the marketplace of your registration. We can share it in other marketplaces only after we accept and publish it.
How to add invoice and VAT information in an offer
If you issue VAT invoices, you can inform your customers about it by selecting a relevant option in the offer form. You can also choose different VAT rates – check how.
In all the Allegro marketplaces, when listing offers through the form, you can complete the information about the offer type and product price, and you can mark that you issue invoices.
You can add the information about invoices to the newly listed and ongoing offers.
Available invoice options
In the Invoice options, you can select:
- no invoices
- VAT invoices
- VAT margin scheme invoices — learn more (available only in Polish)
- non-VAT invoices.
If you choose the VAT invoices option or your offers are subject to the eCommerce VAT package — complete the VAT rates for the selected countries as well.
If you declare the VAT rate for Poland or Czechia, we will automatically calculate the net price of the goods. Thanks to that you will see how the entered amount influences the net price. We will display the net price to entrepreneurs purchasing within Allegro Business.
If your deliveries to Poland, Czechia, Slovakia, or Hungary are subject to the eCommerce VAT package, we will calculate the tax based on the VAT rates you have declared for those countries.
How to add the information about invoices and VAT rates when listing offers
In a newly listed offer, you will add information about invoices in the listing form, in the Invoice options and VAT rates section.
- In the Invoice options field, select VAT Invoice ― if you issue VAT invoices.
- In the VAT rate fields, add the VAT rates for the product you sell. If you list an offer in several marketplaces simultaneously, you can add VAT rates for each of those marketplaces at once.
- If you use the VAT exemption, select the reason in the Base of VAT exemption field.
- In the Product offered field, determine whether you offer goods or services.
The fields above are optional by default (except for the Invoice options). However, if you select the out of scope of VAT option in the VAT rate fields ― you need to complete the Base of VAT exemption field.
The VAT rate and the eCommerce VAT package
In the case of transactions that the regulations of the eCommerce VAT package apply to — if you do not declare the VAT rate, the base of VAT exemption, and the product offered when listing the offer, we will set the following by default:
- VAT rate — basic VAT rate in Poland and/or on foreign market (for example, in Czechia)
- base of VAT exemption ― none
- product offered ― goods.
How to complete the information about invoices and VAT rates in ongoing offers
You can do it through bulk offer editing:
- Go to the My Assortment tab and select all the offers in which you want to implement the change.
- Click Sales Policy on the green bar under the list of offers. Select Other, and then Invoice options and VAT rates.
In the window we will display:
in the Set invoice options section, select VAT invoice
- In the Set VAT rates for selected countries section, select the appropriate value for the country for which you want to declare the VAT rate. This way, you can provide different VAT rates for each country.
- Finally, click [save]. Done!
You can also complete the VAT rate using the API — when listing a single offer or editing offers in bulk.
Filtering offers by VAT rate
In the My Assortment tab, you can filter offers by the VAT rate filter, with the values you enter in Invoice options and VAT rate.
The VAT rate filter works separately for each marketplace. That means if you currently sign in to the Allegro account in the Polish marketplace, the filter will work for offers with Polish VAT rates. If you switch, for example, to the Czech marketplace, you will see the VAT rates applicable in Czechia in the filter.
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