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How to list offers using the Import and List tab
Our tool allows to list your assortment for sale quickly and easily. This option is only available on business accounts. See how to use it.
If you share with us your own file with products, we will automatically search for matching products in our Catalog. It will help you list new offers or prepare draft offers easily and quickly. You can manage them in the My Assortment tab.
You can read more about how to correctly prepare a file with products further in this article.
What if we do not find your product in the Catalog
In that case, we will try to create a proposal of such a product — we will use the data from the file you provided and AI tools. You will not have to create it on your own. You can find more details in the How completing categories and parameters based on AI works section.
How to upload a file with products and list offers
- Go to the Import and List tab.
- Choose a Link or a File as the data source.
- Add a link to the file or upload the file in CSV format. See how to correctly prepare a file with products.
- Click [start import].
- We will automatically validate your file and use it to extract all available information about your products.
- After importing the file, we will display the list of imported products together with their status. You will learn which products:
- are still being checked
- can be listed immediately — they will have the to list status. If a product has the to improve status, it means that we have not yet found its equivalent in the Allegro Product Catalog.
- Here, we will show you how we completed the data in your products and offers — for example, based on the file you provided, based on the data from the Catalog, or provided by AI.
- Select chosen products from the list and click [create an offer].
- Decide whether you want to:
- list a new offer — click [list X offers]
- create a draft offer — click [create X drafts].
Drafts are working versions of your offers — they are not visible to buyers. You can find them in the My Assortment tab where you can work on them and list them once they are ready. Learn more.
- If you list an offer or create a draft, go directly to the My Assortment tab or return to the Import and List tab. Read about how to manage your offers in the My Assortment tab here.
What product statuses mean
In the product list, you can see product statuses and use them for filtering. See what each of them means:
- changes in progress: we are updating the product, listing an offer, or creating the draft. Before you start introducing new changes, you need to wait until we finish processing the current ones.
- to list: the product is complete and you can list the offer right away.
- to add: some product information is missing. You can add it now, or create an offer draft and add is later. You can find the draft in the My Assortment tab, where you can edit and list it.
- to improve: there has been an error in the product information, and that is why you cannot list the offer or create the draft. If it is possible, correct the product.
- offer or draft offer exists: such an offer or draft already exists. You can check its status in the My Assortment tab (draft, active offer, or finished offer).
You can check the listed offers and drafts on the list, together with ID numbers. There, you can also find historic data (from the moment of creating an offer or a draft). You can check the current offer status in the My Assortment tab.
What the category mapping is and how it works
Before you start selling products on Allegro, we need to assign them a correct category. We use mapping to change your categories to ones that apply on Allegro. This is how each of your products is assigned to the right category.
When we use mapping
We use mapping only for products we have not managed to find in the Catalog. If you do not set your own mapping for them, we will try to find the right category for them using AI. Keep reading to see how you can enable mapping on your own.
You can manage your mapping in the Import settings tab — there, you can also enable and disable it for selected categories.
How category mapping works
- When you import products from your source, such as a CSV file, we will display all categories detected in your file in the Import settings tab.
- Adjust your categories to the Allegro categories and enable mapping.
We will only change categories for products without listed offers. If a given product already has an active offer or a draft, we will not change its category.
- Complete the parameters — changing the product category may require completing other parameters that are specific for that category. First, we will try to complete them automatically. However, if that is not possible, we will change the product status to: changes in progress. In that case, complete the product parameters on your own — you can do it in the listing form — for example, when creating an offer draft.
You can stop mapping for the subsequent products at any time. Products imported before the mapping stopped will remain unchanged (according to the mapping set before).
How to change the category manually
If you think that the categories assigned automatically are not correct, you can reject our suggestion and select the category yourself. To do that:
- for a single product — click the menu icon (three dots) next to a given product and select: Set category
- for multiple products (in bulk) — select products on the list. Click [set category] on the lower bar.
When you can change the product category
You cannot always change the assigned category for each product. It depends on the product's current status. Keep reading to learn when you can change the category.
| Product status (color) | Category change possible (yes/no) | Notes |
|---|---|---|
| changes in progress (grey) | Category change possible (yes/no) In certain cases |
Notes You can change the category if the product has been imported. |
| to improve (red) | Category change possible (yes/no) Yes |
Notes You can select a new category. |
| to add (yellow) | Category change possible (yes/no) Yes |
Notes It is possible, as long as the product does not have an assigned product from the Allegro Product Catalog. |
| to list (green) | Category change possible (yes/no) Yes |
Notes It is possible, as long as the product does not have an assigned product from the Allegro Product Catalog. |
| offer or draft offer exists (blue) | Category change possible (yes/no) No |
Notes You cannot edit categories or add changes in the Import and list tab. Go to the My Assortment tab to check the offer created based on this product. |
We will display all information about the ongoing and completed changes in categories over the list of products — in the Actions on products section.
How completing categories and parameters based on AI works
In the Import and list tab, we use AI mostly to suggest categories and parameter values.
How we suggest data
- Category matching: if we cannot find matches for your products in the Catalog after they have been imported, our AI-based tools will try to suggest and assign the appropriate category to them. This is essential for us to add the product to the Catalog.
- Parameter completion: if a category is found for your imported products, our AI-powered tools will then try to match the appropriate parameters based on the source data, such as the description.
- GPSR data: we will complete the manufacturer's and security data, as long as we find them for a particular product category and brand.
As a result, your product can be ready for listing faster, despite any previously missing information in the source data.
While our systems are searching for suggestions, the product will have the status: changes in progress. All fields filled in by our AI-powered tools will be marked with a special three-star icon.
As a seller, you are responsible for the accuracy of your data. Therefore, always verify information filled in by artificial intelligence. You can edit that data in the My Assortment tab. Allegro is not responsible for the accuracy or use of this data.
What to do if a product does not have complete data, but you want to list it
In that case, we will create an offer draft out of it.
Drafts are temporary versions of your offers — they are not visible to buyers. You can find them in the My Assortment tab, where you can work on them and list only when they are ready. Learn more.
How to manage offers in the My Assortment tab
You can continue working on created offers or drafts in the My Assortment tab. There, you can see a message informing that we are displaying offers created from a file uploaded in the Import and List tab.
Before we list the offers, we make sure they are complete and error-free. If everything looks good, we will activate the offers, so that buyers can make purchases in them.
If there is something missing or an error appears in the offers, we will create drafts. They will not be visible to the buyers until you correct them and activate them by yourself.
The offers which we list will have the active status. They will be visible to buyers. To check how your active offer looks to the buyers, click on its title.
The offers, which we have not listed yet, will have the draft status. Next to the status you will see the Fill in the gaps option. Select it and we will display Offer status details — information about the conditions which have to be completed before you attempt to list the offer again.
How to complete the missing information in the offers in bulk
- Use filters in the My Assortment tab — for example, Price missing.
- Select the desired offers and choose Sales Policy on the green bar.
- Go to the option you are interested in — for example, Price.
- Provide the appropriate value and click [save]. Done!
If there are other values missing in the offer, you can check them in the Offer status details.
How to update offers in bulk
- Go to the My Assortment tab.
- Select the offers you want to activate.
- On the bulk offer management bar, select Availability, then List or relist, and confirm changes. Done!
Now, you can manage your offers in the My Assortment tab. Use it to check and edit your products. It offers many options that make selling on Allegro easier. Check what else you can do in the My Assortment tab.
How to correctly prepare a CSV file containing products
Depending on whether the selected products are already in the Catalog or not, prepare:
- a basic CSV file with products — for products from the Catalog
- an extended CSV file with products — for products that are not in the Catalog.
How to correctly prepare the basic CSV file with products
Technical requirements and formatting
- Format: save the updated file as CSV.
- Size: the maximum file size is 50 MB.
- Coding: make sure that the file is saved in UTF-8 encoding (it is necessary for processing Polish characters).
- Separator: use the comma (,) as a separator between the fields.
- Special characters: if a field contains a comma or a newline character, you must enclose the entire content of that field in double quotes ("). If the content of the field itself contains a quotation mark, it must be doubled ("").
- Mandatory column: GTIN.
- Optional columns: NAME, PRICE, STOCK, EXTERNAL_ID.
How to correctly prepare the extended CSV file with products
Technical requirements and formatting
- Format: save the updated file as CSV.
- Size: the maximum file size is 50 MB.
- Coding: make sure that the file is saved in UTF-8 encoding (it is necessary for processing Polish characters).
- Separator: use the comma (,) as a separator between the fields.
- Special characters: if a field contains a comma or a newline character, you must enclose the entire content of that field in double quotes ("). If the content of the field itself contains a quotation mark, it must be doubled ("").
- Column names must match the names from the table below.
Keep reading to learn how to correctly prepare a CSV file with products and complete the values for particular columns.
Column description in CSV file
Column names must be placed in the first row of the file.
| Column name | Description and instruction | |
|---|---|---|
| GTIN (mandatory column) | Description and instruction GTIN (EAN code) is a unique product number. See how to get it. |
|
| NAME | Description and instruction Product name displayed in the offer. Note: If the name is too long (over 75 characters), too short (under 12 characters), or contains fewer than 3 words, we will attempt to use the official name from the Allegro Catalog instead of yours. |
|
| PRICE | Description and instruction Gross price. Provide only the number (for example, 129.99 — do not provide symbols or currency abbreviations). The currency is set by default to the currency of your registration marketplace on Allegro. |
|
| STOCK | Description and instruction Number of items available (e.g., 5). Enter 0 if the product is unavailable. If this field is left blank, the system will automatically set the value to 1. |
|
| EXTERNAL_ID | Description and instruction The external product ID code that you use in your system. Providing it will make it easier to manage the offer in the future. |
|
| CATEGORY | Description and instruction The name or path of the category that you use (for example, "Clothes, men's hoodies"). This is a required element to find a matching category on Allegro. |
|
| BRAND | Description and instruction Manufacturer's name or product brand. |
|
| DESCRIPTION | Description and instruction Product description visible in the offer. You can use regular text or simple HTML. HTML requirements: Tags must be properly closed. Use simple elements (bulleted lists, paragraphs, bold text). Complex code increases the risk of errors. |
|
| IMAGES | Description and instruction A group or URLs to images separated with a “\ |
” |
| IMAGE1 ... IMAGE16 | Description and instruction An alternative way of adding images. Each image in a separate column. IMAGE1 is the main image. Next headings are IMAGE2, IMAGE3 etc. (up to IMAGE16). |
|
| Other (e.g. COLOR, MEMORY) | Description and instruction Every other column in the file is treated as a product parameter. The column header is treated as the attribute name (e.g., COLOR, WEIGHT, MEMORY), and the values in the rows — as the attributes of a specific product. |
Examples of rows in a CSV file
Share your opinion
We want to know what you think about this solution. In the Import and List tab we display a short questionnaire. Let us know what you enjoy and what we should improve. It will help us to better adapt the tool to the sellers' needs and further develop it.
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