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How to ship products to the Allegro Warehouse
Before you ship your products to the Allegro Warehouse, prepare and submit the ASN. Learn how to do it correctly.
If you often ship the same products to the Allegro Warehouse, you can redo your ASN. That option allows you to conveniently create a new ASN based on the one you submitted to us before. Learn more.
How to create an ASN for products that come in boxes or on pallets
- Go to the My One Fulfillment page and click the [create ASN] located in the Advised deliveries tab.
- You will see a list of products your offers are linked to. Click the ones you want to ship to the Allegro Warehouse. Select the ones you want to ship to the warehouse and specify their number. You can easily find products by using the search bar.
When you add products previously stored in Allegro Warehouse to an ASN, and we know their dimensions, we will update the Storage space section with their details. After we do that, the column In ASN will show information about the storage space that the products you deliver to the warehouse under this ASN will take.
If we have not stored those products in the warehouse before, you can add their volume by yourself. You just need to click the pencil icon next to no data. If you do not do that, we will be able to complete the information about the volume of those products only after they are accepted at the warehouse (after we measure them).
- Click [see added products] and make sure that the list contains all products that you want to ship to the warehouse. You can download the list — all you need to do is click [download packing list as PDF]. You can, for example, forward the list to your employees so that they can prepare product for shipment accordingly.
- Once you made sure the list is complete — click [next].
Save the draft and go back to it later
You can save the list of products selected for dispatch as a draft anytime — just click [save and finish later]. You will find it in the ASN list tab.
Depending on the method you selected, specify:
- the number of boxes you are going to ship to the warehouse or
- the number of pallets you are going to ship to the warehouse.
Specify, whether you will place our One Fulfillment labels on boxes/pallets on your own, or if we should do it for you on accepting products for storage (for example, if the shipment comes directly from the manufacturer or distributor).
If you decide to place the labels on your own — download and print them. Select the format you want to download labels in — PDF or ZPL. Then, click [download labels]. Check how to place labels correctly.
- Select how you will ship products to the Allegro Warehouse:
- own transport — provide the license plate number of the vehicle, estimated delivery date, and the country of dispatch
- courier delivery — provide the consignment note number for the whole shipment, estimated delivery date, and the country of dispatch. If your products come in several shipments, provide the consignment note of each of them.
- delivery from manufacturer — provide the manufacturer's or distributor's name, estimated delivery time, and the country of dispatch.
Click [next].
Check whether the information you provided is correct. If you want, you can download labels or the product list as a PDF.
Click [send ASN]. Done! Now you can ship your products to the Allegro Warehouse.
Information about your ASN will appear in our warehouse system. It will allow us to accept your products for storage.
Until your products reach the Allegro Warehouse, the status of your ASN will be pending delivery. You can edit a given ASN until its status changes to receipt in progress. To do it, go to the ASN list tab, click the three dots next to a selected ASN, and click [edit].
How to create an ASN for products in containers
You can only ship one container within a single ASN. If you want to ship more of them, create a separate ASN for each.
To create the ASN:
- Go to the My One Fulfillment page and click the [create ASN] located in the Advised deliveries tab.
- Click the ones you want to ship to the Allegro Warehouse. Select the ones you want to ship to the warehouse and specify their number. You can easily find products by using the search bar.
When you add products previously stored in Allegro Warehouse to an ASN, and we know their dimensions, we will update the Storage space section with their details. After we do that, the column In ASN will show information about the storage space that the products you deliver to the warehouse under this ASN will take.
If we have not stored those products in the warehouse before, you can add their volume by yourself. You just need to click the pencil icon next to no data. If you do not do that, we will be able to complete the information about the volume of those products only after they are accepted at the warehouse (after we measure them).
- Click [see added products] and make sure that the list contains all products that you want to ship to the warehouse. You can download the list — all you need to do is click [download packing list as PDF]. You can, for example, forward the list to your employees so that they can prepare product for shipment accordingly.
- Once you made sure the list is complete — click [next].
Save the draft and go back to it later
You can save the list of products selected for dispatch as a draft anytime — just click [save and finish later]. You will find it in the ASN list tab.
Select how you will ship products to the Allegro Warehouse:
- own transport — provide the license plate number of the vehicle that will deliver products and the estimated delivery time
- courier delivery — provide the consignment note number for the whole shipment, estimated delivery date, and the country of dispatch. If your products come in several shipments, provide the consignment note of each of them.
- delivery from the manufacturer — provide the manufacturer's or distributor's name, estimated delivery time, and the country of dispatch.
Then, click [next].
- Check whether the information you provided is correct. If you want, you can download labels or the product list as a PDF.
- Click [send ASN]. Done! Now you can ship your products to the Allegro Warehouse.
Information about your ASN will appear in our warehouse system. It will allow us to accept your products for storage.
Until your products reach the Allegro Warehouse, the status of your ASN will be pending delivery. You can edit a given ASN until its status changes to receipt in progress. To do it, go to the ASN list tab, click the three dots next to a selected ASN, and click [edit].
When you cannot create a new ASN
According to the Terms & Conditions of the service, we may temporarily suspend accepting certain products for storage at the Allegro Warehouse. If we do that, you will see information in the ASN creator. Next to products for which you cannot create an ASN, we will display the following message: Produkt został objęty czasową blokadą awizacji (We have temporarily suspended creating ASNs for this product).
Once you hover the cursor over it, you will see the reason for suspension. It may be due to:
- limited storage space — in that case, try to create the ASN in a couple of days. The limits should not last longer than 72 hours from introduction.
- low value in the out of stock in column for selected products — it means that, according to the calculations you can check in the out of stock in column in the My Stock tab, the number of product units in stock is sufficient. We consider the following number of days sufficient:
- 60 days — for sellers whose businesses are registered in the Asia and Pacific region
- 30 days — for other sellers.
Frequently asked questions
Are there any specific size requirements for the boxes I will pack my products in?
No, the size of boxes does not matter to us. However, it may matter to the carrier whose services you will use. Make sure that boxes you want to pack your products in meet the carrier's requirements.
Additionally, if you plan to ship to the warehouse small products in bigger boxes, secure them properly. Make sure that objects you use to fill empty spaces do not hinder the unpacking and identification of items.
Can I ship products to the Allegro Warehouse with any courier company?
Yes, you can use any courier company. However, make sure that the company you choose will provide the consignment note number. You need to enter it to create the ASN.
You can also use the services of a freight forwarding company — if you do, you will not get the consignment note number. In that case, select the own transport option in the ASN and enter the registration number of the vehicle the freight forwarding company will use to deliver your products.
What happens if I ship to the Allegro Warehouse products that were not in the ASN?
If a given product is not in the ASN, we may accept it provided that it has been in your inventory at the Allegro Warehouse before. In that case, we will charge you an additional quality discrepancy fee for each unit of the product — in accordance with the price list.
If a given product is not in the ASN and it has not been in your inventory in the Allegro Warehouse before — we will not accept it. Without the ASN we are not able to identify a given product. In that case, we will ship it back to you at your expense.
What happens is, at the stage of creating an ASN, I declare that I will place the labels on my own but I fail to do that and boxes/pallets reach the warehouse without labels?
If, despite the lack of labels, we are able to identify the delivery, we will accept such products for storage and label them for you. We will also charge you an additional fee — in accordance with the price list.
What happens if I ship a different number of boxes/pallets than I declared in the ASN to the Allegro Warehouse?
We will accept it for storage and check whether each box/pallet has the One Fulfillment label. If not — we will place the labels on boxes/pallets for you. We will also charge you an additional fee — in accordance with the price list.
If we accept for storage a different number of boxes/pallets, the number of products may also differ from the ASN. You will find information about discrepancies in details of a given ASN. We will charge additional fees for discrepancies — in accordance with the price list.
When will I pay extra for accepting the shipment for storage at the Allegro Warehouse
We charge additional fees for accepting a container shipment and placing the One Fulfillment labels on boxes/pallets. Fee rates are available in the price list.
If I often ship the same products to the Allegro Warehouse, can I use the same ASN?
If you often ship the same products to the Allegro Warehouse, you can redo an ASN. You can do it in two ways:
- in the ASN list tab. Select the ASN you want to redo and click the three vertical dots next to it. Next, click [redo ASN].
- in the details of a selected ASN. All you need to do is click [redo ASN].
How to calculate the volume of products that I want to ship to the Allegro Warehouse?
You can calculate the volume of a product as follows:
Product length x product width x product height = product volume.
However, if you dispatch products:
- in boxes — calculate the volume [height (m) x length (m) x width (m)] of each box in which you dispatch products. Then, add up these values.
- on pallets — calculate the volume [height (m) x length (m) x width (m)] of each pallet on which you dispatch products. Then, add up these values.
Keep in mind that in the Storage space section, we display the volume in m3. Therefore, provide the volume for those products in this unit.
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