Sales management via advanced settings of the list of offers and orders

If you have an Allegro Subscription, you have access to more options that allow you to conveniently and quickly manage your list of offers in the My Assortment tab, and the list of orders in the Orders tab.

Orders

Automatic status change after adding a tracking number

You can set up automatic order status change to Sent after you add a tracking number to the order.

You can also find the automatic order status change to Sent option in the layer where you add the tracking number.

Automatic mail to buyers about their unpaid order

You can set automatic email notifications to the buyers who have not paid for the order.

Check the Włącz automatyczne wysyłanie e-maili (enable automatic email notifications) option and decide:

• how many emails you want to send — one or two
• after how many days from the purchase date you want to send emails ― 30 days is the maximum.

Click podgląd wiadomości (message preview) to check what the email looks like. You cannot edit its content.

When the buyer clicks [przejdź do zamówienia] (go to the order), they can pay for it or cancel the order if it is possible.

You can check the dates of sent and planned email notifications in Szczegóły zamówienia (Order details). If the buyer pays for the order and we book the payment, we will not send a planned notification. The information about notifications will disappear from this page.

When we do not send automatic notifications:

• if a buyer has chosen a payment on delivery option or payment outside Allegro Finance
• if you change the order status to canceled.

Hiding orders on the list

You can turn on an option to automatically hide orders with the Canceled and Sent status on the list. You can display them again by unchecking a selected box, or by filtering the list by status.

Exporting order data

You can export the order data. All you need to do is select the orders of which data you want to export and click eksportuj dane (export data). You can:

• export order data to a CSV file
• export order data to an XML file
• integrate order data with Elektroniczny Nadawca (E-Sender) ― there, you will find instructions on how to do it.

Order value

You can check the total value of multiple orders simultaneously. All you need to do is select chosen orders and click wartość zamówień (order value). Then, we will display:

• the price of all items
• delivery costs
• additional service fees
• a total of all costs listed above.

My Assortment

Filter sets saving

Save your custom filter set so that the offers in the My Assortment tab are always displayed in the same way.

Choose the filters by which you want to search offers and click [save filters]. You will find selected filters over the offer list. Click [clear filters] to remove a selected filter set. Then, you can choose new filters. You can find the [save filters] and [clear filters] buttons in the My Assortment tab, over the filters section. You can choose multiple filters at the same time.

Tags

You can also manage your tags on the My Assortment tab.

Assigning tags

You can do it in the My Assortment tab in two ways:

• Find an offer you want to tag and click [actions], and [edit]. Then, you will see a listing form, where you can create a new tag or assign an existing one.
• Select an offer you want to tag and click [edit]. Next, select [offer tags] and add them.

Managing tags in multiple offers at once

In order to change tags in multiple offers at once:

1. Open the My Assortment tab and select offers where you want to change tags.
2. Click [edit], next [offer tags].

3. In a window we will display to you, select tags you want to add to the chosen offers. You can also uncheck the tags you want to remove from those offers. Then, click [save]. If you click manage offers tags, we will redirect you to the Offer tags tab.

4. We will display details of changes you have introduced. Done!

Labels

Thanks to labels, you will conveniently tag your offers or customers’ orders. It may help you organize and manage your offers, and facilitate handling orders – you will introduce bulk changes faster. You can use them in the My Assortment and Orders tabs. Learn more about labels.