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What you can do to resolve a Discussion positively
If a buyer has started a Discussion against you, try to resolve it as soon as possible. Answering buyers' questions quickly and sending them a shipping confirmation will help you successfully resolve a Discussion.
- If a buyer opens a Discussion, reply as fast as you can. According to the Terms & Conditions, you have 24 hours to respond in a Discussion — counting from the moment it was opened. Our best sellers do it within 2 hours on average.
- If the discussion is missing a message from the buyer and you do not have sufficient information to solve the problem — ask for it. Reach out to the buyer and ask about details.
- Matters touched upon in Discussions may stir you up, but try to stay calm and respond to all messages politely and substantively. Fast and informed reaction will exemplify your professionalism.
- Respond to all buyer’s messages, as well as our requests. Getting no response from you may be alarming.
- If you cannot ship the item, for example due to random incidents (for example, the item has been damaged or stolen), issue a refund and make sure you document it. You can do it by returning the funds through Allegro Finance.
- If the reason for dispute is a missing unregistered package, you are obliged to deliver the goods to the buyer. In other words, you bear the risk of shipping the purchase by economic letter. If the buyer opens the Discussion because they have not received an item and you do not have any dispatch confirmation, send the ordered items again or issue a refund.
- If a buyer selected “nie otrzymałem towaru po wpłacie" (I have not received an item after I paid for it) as the reason to start a Discussion, all you need to do within 24 hours of starting the Discussion is:
- provide the tracking number
- transfer the package to the carrier
- have the package delivered to the buyer, or
- issue a refund through Allegro Finance.
Then, we will send an automatic response to the buyer. We will treat this response as a standard one.
- If you have too many unresolved Discussions, we can block your accounts until you resolve all reported problems, so do not wait and try to solve them on your own.
When we can close a Discussion automatically?
We will also close the Discussion automatically if one of the following situations takes place:
- The buyer opens a Discussion for the following reasons:
- I have not received the product
- problem with withdrawal/cancellation of purchase
- no payment refund
and you refund the customer the full order amount via Allegro Finance.
- The buyer opens the Discussion for the reason: I have not received the product. After we verify the parcel status, it turns out that it has been delivered to the customer, and for 24 hours after delivery, the customer does not comment in the Discussion.
- We grant the buyer compensation from Allegro Protect, but do not charge the seller that amount.